City of Prescott Recreation Services Course Proposal Form

City of Prescott Recreation Services Department Course Proposal Submission Form

Course Proposal Requirements

Please be aware that once your Course Proposal Submission form has been reviewed, a member of Recreation Services Department will reach out to coordinate next steps. In addition to the submission form, you will be required to provide the following:

1. Valid proof of insurance

2. Appropriate tax documentation, including a W-9 form

3. A signed contract, written and provided to you by the City of Prescott Recreation Services Department, outlining the specific terms, conditions and obligations related to your course offering.

Our team will guide you through the process to ensure all necessary documents are completed and submitted

Name

Business/Organization Name if applicable

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email

example@example.com

Phone Number

Format: (000) 000-0000.

Website URL Address

Checks Payable To:

Course Title

Age of Participants

Class/Camp/Program Session Length

Days Class/Camp/Program Will Be Held

Times Class/Camp/Program Will Be Held

Registration Fee

Minimum Number of Participants

Maximum Number of Participants

Type of Area/Facility Needed (based on availability)

Program Description (REQUIRED): Please provide a detailed description of your program. This description will be used as your official class description to attach to your contract, if your program is selected.

Attach a copy of your resume if it pertains to your class/camp/program.

Resume Attached?

Upload Resume Here:

Please provide three professional references related to your class/program/camp.

Reference #1 Name

Phone Number

Format: (000) 000-0000.

Address

Reference #2 Name

Phone Number

Format: (000) 000-0000.

Address

Reference #3 Name

Phone Number

Format: (000) 000-0000.

Address

ADA Compliance Requirements:
The City requires all contractors, vendors, and service providers to comply with the Americans with Disabilities Act (ADA), including applicable provisions under Title II governing state and local governments.

Vendors are responsible for ensuring that all services, programs, activities, deliverables, and materials provided under this agreement are accessible to individuals with disabilities and do not create barriers to participation. This requirement applies to all aspects of contracted work, including but not limited to physical spaces, communications, digital content, and public-facing services.

For digital services (e.g., websites, applications, documents, or multimedia), vendors must ensure compliance with accessibility standards consistent with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA, as required under current federal regulations.

The City retains responsibility for ADA compliance in services delivered on its behalf; therefore, vendors must demonstrate the ability to meet these requirements and cooperate with the City to ensure ongoing compliance.

Failure to meet ADA requirements may result in corrective action, up to and including termination of the agreement.

Please complete the following:

Do you acknowledge that you are responsible for supporting ADA accessibility requirements while providing services for the City and in City facilities?

Briefly describe how you will ensure your program or instruction is accessible to participants of varying abilities:

Explain how and where individuals can request accommodations or accessibility modifications for your program:

Example: point of contact, timing, method of request, etc.

Contractors/vendors are expected to provide reasonable accommodations to ensure participants with disabilities have equal access to programs and services.

Describe the types of reasonable accommodations or modifications you can provide:

Example: adjusting activities, offering alternative formats, allowing flexible participation, interpreters, etc.

UNDUE BURDEN:

Undue burden means the cost or difficulty of making something accessible is very high compared to your organization’s resources and operations.
State/local governments and public entities are allowed to consider the cost and difficulty of accommodations and document why they cannot provide them before determining undue burden. A written statement supported by this analysis is typically required.
You can consult with Legal or your ADA coordinator for help making this evaluation.

Do you anticipate any accessibility requests that would create an undue burden?

If Yes, please explain:

COMMUNICATION AND MATERIALS:

All communication and materials provided as part of your program should be accessible to participants. This may include using clear communication, providing materials in readable formats, and incorporating accessibility features when applicable (e.g., captions, large print, or alternative text).

How will you ensure your communication and materials are accessible?

Please note any additional accessibility considerations the City should be aware of:

Acknowledgment: By submitting this form, you acknowledge that the City of Prescott Recreation Services Department will review your proposal and contact you if your program is selected for offering. Submission of this form does not guarantee program approval.

Signature

Date